For solo contractors
The $850 extra should not die in a text thread.
Quotiva gives solo contractors one place for estimates, approved extras, and invoice status — without buying a whole field-service suite.
- Estimate → approved → invoice → paid
- Change orders get amount + status
- Works without AI
No dispatch. No accounting. No fleet dashboard.
Lead
Bathroom Remodel
Test Client
draftEstimate Sent
Kitchen Rewire
A. Rivera
estimate sentApproved
Deck Rebuild
M. Chen
approvedInvoiced
Fence Repair
J. Okafor
invoicedPaid
Water Heater
S. Novak
paidBathroom Remodel
Test Client
Bathroom Remodel
Estimate
$1,250.00
approvedTile upgrade
Change order
$850.00
approvedInvoice #1
Invoice
$2,100.00
sentProduct preview
$850
the example extra this page is built around, not a customer result
1 board
every job, from lead to paid, in one view
$19/mo
flat price — no per-seat, no tiers, no surprises
The problem
Jobber is too much. Notes app is not enough.
Three ways money leaks out of a solo contracting business — and what Quotiva does about each.
Text-thread extras
The client agrees to an extra at the truck, in a text, between other texts.
Weeks later nobody remembers the number, and eating $850 is easier than arguing.
Fix: A change order with its own amount and approval status, attached to the job.
PDF estimate limbo
You emailed a PDF. Did they approve it? Which version? Nobody knows.
Work starts without clear approval, or stalls while you wait.
Fix: Estimates carry a visible status: draft, sent, approved. The job board updates itself.
Invoice awkwardness
You are not sure what was approved, so the invoice feels like a negotiation.
Late invoices, awkward follow-ups, and extras quietly dropped.
Fix: The invoice is built from approved documents — the extra is already agreed on.
The workflow
How it works
Bathroom Remodel
Test Client
Bathroom Remodel
Estimate
$1,250.00
approvedTile upgrade
Change order
$850.00
approvedInvoice #1
Invoice
$2,100.00
sentProduct preview — one job: estimate, change order, invoice status.
- Step 1
Create the job
Add the client and the work. Send the estimate.
- Step 2
Document the extra
Change order gets its own amount and approval status.
- Step 3
Invoice and get paid
Convert to invoice, mark sent, mark paid. Done.
Compare
Compare your options
A factual look at the three ways solo contractors usually handle this.
| Quotiva (this MVP) | Notes / PDFs | Field-service suite | |
|---|---|---|---|
| Setup time | Minutes | None | Days to weeks |
| Change-order proof | Built in, with approval status | Buried in texts and email | Usually included |
| Monthly cost | $19 flat | $0 | Typically $50–$200+ |
| Dispatch / routing | Not included | Not included | Included |
| Accounting | Not included | Not included | Often included |
| Client portal needed | No | No | Often yes |
Pricing
One plan. One price.
Solo contractor plan
$19/mo
- Unlimited jobs, clients, estimates, and invoices
- Change orders with amount and approval status
- Job status board: lead → paid
- File attachments on documents (photos, PDFs)
- Copyable client summary per document
- Works without AI
Cancel by not renewing. No billing portal in MVP.
If it does not help you document one extra in 7 days, do not pay.
Create one real job, send one real estimate, and document one real extra. If Quotiva did not make that easier, walk away — no charge, no cancellation flow.
FAQ
Do you replace QuickBooks?+
No. Quotiva does not do accounting, taxes, or bookkeeping. It tracks the estimate-to-paid paper trail; your accountant keeps QuickBooks.
Do you do dispatch or routing?+
No. There is no schedule board, no GPS, no fleet view. Quotiva is deliberately limited to estimates, change orders, and invoices.
Do clients need accounts?+
Not for MVP. You copy a client summary from each document and send it however you already communicate — text, email, in person.
Do you enforce payment?+
No. Quotiva tracks invoice status (draft, sent, paid) so nothing is forgotten. It does not process payments or send reminders for you.
Does it use AI?+
No. Everything works without AI. Your documents say exactly what you type in them.
Send the estimate. Document the extra. Get paid.
$19/mo flat. Works without AI. Built for solo contractors.